Deactivating & anonymising employees

Overview

When an employee leaves the company, you can deactivate them in Meistify. Deactivated employees can no longer log in, but their tracked times and order data are preserved for accounting.

Deactivating an employee

1. Go to Employees → click on the employee
2. Click Actions → Deactivate
3. Confirm in the dialog

After deactivation:

• The employee can no longer log in
• They appear greyed out in the employee list
• Their time entries and order assignments are preserved
• They no longer count against your user limit

Anonymising data (GDPR)

For full GDPR-compliant deletion, you can anonymise the personal data of a deactivated employee:

1. Open the deactivated employee
2. Click Actions → Anonymise data
3. Confirm in the dialog

This removes name, email, phone and address. The employee appears as "Anonymised employee" in existing time entries and orders.

Automatic account deletion

If an employee deletes their own account (under Settings → My profile), an automatic process is triggered:

• The deletion request is saved
• After the revocation period expires, the account is automatically anonymised
• A cron job checks daily at 03:00 UTC for pending deletions

Next steps

• Assigning employee roles
• Inviting employees